PUBLIC VENUE

So your event will be hosted by a public venue or common room.  That’s great news!  We love to perform in environments having larger space.  These venues are super fun but  can also be quite challenging for us if you’re not fully prepared with what we need.  Many times we show up to public venues or common areas and all the planning for us is done when we arrive.  This delays our time we use to prepare and could result in your party starting late and eating into your allocated time.  It’s important to speak to the venue coordinator and ensure they have everything outlined below…

First Contact Person:

Our performers will arrive in regular street clothes approximately 30-40 minutes before your start time to set up for your party and get changed.  Please have someone available for us to meet at the entrance and be prepared to get a call from us at the contact number you provided on the booking form.  We may need assistance in finding your entrance / location.

Parking:

Please ensure there is a parking spot available for us to unload our equipment close to your party area and that we have a parking space allocated to us in the main parking lot area in case we cannot leave our vehicle in the loading area.

Change Room

NOTE: Due to restrictions put in place, our performers will now come dressed to your venue but may need to put on additional costume accessories or masks.

Please provide an appropriate change area large enough to accommodate a grown adult.  We like a room that is secluded to us and we can keep our personal belongings in like street clothes and wallets so it must be secure.  We also would like a mirror in the room if possible.  This may mean you need to bring one in for us if the venue does not provide one.  We like to have a change room that is close to the party area.  Example: if your public venue has multiple floors, we want to be on the same floor!

NOTE: for hygiene reasons, our performers do not change in public washrooms.  We also have very expensive costumes and equipment and do not want to risk them being stolen or damaged by the environment.

 Party Room Setup

We find that this is where most people have questions for us or have no idea on how to set up their room.  It’s really quite easy.  If you’ve ever been to a live theatre, you always have the same setup.   Our performers will need access to your party / stage area for music / prop setup and will work out the overall room logistics with you such as:

  • performers entrance into the stage

  • front stage for viewing the show and clearing space for the performers

  • front seating for the main audience

  • back and side seating for the audience

In a public venue such as a meeting room or gym area, you should always make your front stage where the performers will be entering from the change room your provide.  The performers will enter through a door or entrance way directly into the stage area.  Try to make the front stage at least a 5X10 area if possible.  The main audience (children) will be seated directly in front of the stage area (on chairs or on the floor) facing the stage.  Adults can hang out along the sides or behind the children.  Our parties are very fun for both children and adults so it would be great if you could have your adults directly in the crowd too.

NOTE: Keep in mind that the front stage area should have an electrical outlet that is accessible for us to plug in our music player.  If one is not in the general area, please have an extension cord available for us to use so we can access it.

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See this floor plan diagram for a common meeting room setup.  Your setup may be a little different because of the room size so just try to get the general layout with the performers entrance onto the stage area and audience seating.

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I Understand These Requirements